29/10/2020 Briefing

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The first matter concerned an error with a filing to the Companies Registration Office (“CRO”). The second matter concerned a failure to file to the CRO. In a recent case the Court of Appeal considered whether the High Court can rectify filings made to the CRO. In another recent application brought by Arthur Cox on behalf of its client, the High Court considered the operation of section 204 of the Act, which provides for the reduction in company capital carried out using the Summary Approval Procedure (“SAP”) – a streamlined procedure available to a company to authorise various types of activities, such as a reduction of company capital, which would otherwise require an application to, and the consent of, the High Court. Following a failure to file in the CRO as required by the SAP, the company applied to the High Court to have the capital reduction declared valid.

Can the High Court rectify CRO filings?

In Wee Care Limited v Companies Registration Office the appellant sought orders directing the CRO to replace a set of full financial statements which had been filed by a small company, with a set of abridged financial statements instead. These orders were sought under both section 366 of the Act and/or pursuant to the inherent jurisdiction of the High Court.

Statutory Jurisdiction

Under section 366 of the Act, statutory financial statements or directors’ reports can be revised where they “[do] not comply with the requirements” of the Act or Article 4 of the IAS Regulation.

The Court of Appeal noted that section 352 of the Act, which entitles a small company to file abridged accounts with the CRO, is optional and not prescriptive. The Court of Appeal described it as an “empowering provision”. The company “avails itself” of the option to file abridged statements, meaning that it can decline to do so in favour of full financial statements. The Court added that this clear language was bolstered by section 277 of the Act which provides that any provision in Part 6 of the Act allowing for an exemption (such as section 366) does not prevent the company from declining to avail of that exemption.

The Court of Appeal found that the small company was perfectly entitled to file full statutory financial statements and that doing so did not render the statements defective or in breach of the requirements of the Act. Accordingly, it was found that the High Court was correct in not ordering the Registrar of Companies to replace the company’s full financial statements with abridged financial statements.

Inherent Jurisdiction

Secondly, the Court of Appeal considered whether the High Court has inherent jurisdiction to make the orders sought by the appellant. The Court of Appeal stated that inherent jurisdiction would only be exercised by the Courts in the absence of express statutory jurisdiction.

The Court acknowledged that the Act is not exhaustive and that it does not provide for the revision of defective financial statements, nor is there specific provision for the scenario where a small company inadvertently files full, rather than abridged, financial statements. The Court of Appeal noted that there is a legislative policy discernible in the Act to allow rectification of the Companies Register “in quite limited circumstances and in a limited way”.

The Court of Appeal held that it did not need to rule definitively on the inherent jurisdiction point as it found that the error in filing additional material did not result in serious or significant commercial prejudice to the appellant and that even if inherent jurisdiction to rectify exists, the appellant did not meet the threshold for intervention.

How does the Court Remedy a Failure to file in the CRO in connection with the Summary Approval Procedure?

We recently acted on behalf of a client in securing an order from the High Court to remedy a failure to file on time with the CRO. The High Court made an order (which we believe was the first of its kind made) granting the application under section 204(2) of the Act declaring valid for all purposes a reduction in company capital carried out using the SAP, pursuant to the Act.

In this instance, the necessary steps to undertake the SAP had been taken by the company, including the directors making the necessary declaration under section 204 and the company’s auditors providing a report which confirmed that the declaration was not unreasonable. However, due to an oversight by the company’s accountants, the declaration was not filed with the CRO within the required 21 days.

The company applied under section 204(2) of the Act, which allows the Court to remedy the failure to file by declaring that the carrying on of the activity in question shall be valid for all purposes “if the court is satisfied that it would be just and equitable to do so”. The Court took into account several factors when considering whether it was “just and equitable”, including:

  1. That the shareholders of the company did not object to the application;
  2. That the other requirements of the SAP were complied with;
  3. That the declaration by the directors operates as a protection for creditors;
  4. That the failure to file was due to inadvertence, in this particular case compounded by the effects of COVID-19;
  5. That this is not a scenario where there is ordinarily any creditor participation; and
  6. That the company is robustly solvent (even after the reduction in capital).

Concluding Thoughts

These two cases give companies an insight into the approach of the courts to sections of the Act less commonly brought before them. In particular, these cases highlight the importance of seeking advice at an early stage when company law issues arise, particularly in relation to whether there is a need to apply to the courts to rectify or address these issues.